Keeping your documents and files safe and secure on your laptop
April 16 2023
Be aware of clicking links in emails. Is it from a source that you trust? Does the link go to where it is supposed to go? Always check that the link appears to go to the correct domain if you HAVE to follow an embedded link. Bain and Gray have Mimecast in place to help filter this, however it is important to be aware.
Be aware of what “Phishing” (impersonation) emails look like, and what the goals of these emails are. Understanding how these emails are constructed / composed means you are more likely to recognise one if you receive one.
Be careful how you use passwords. Don’t use your work passwords for anything outside work & avoid using the same password for multiple things. Try to use more complex passwords where possible which contain a combination of capital letters, symbols and numbers.
Avoid sharing your passwords with anyone. If you do, ensure that this is changed to avoid any unauthorised access to your accounts.
Enable 2FA where possible. Multi Factor Authentication adds an extra layer of security, as it requires a code to be send to a known device or use of an Authenticator App in addition to using your sign in credentials to access accounts. This is already in place for Bain & Gray on the services that we provide such as 365.
Lock your computer when you are away from your desk, this is a good precaution to prevent anyone from accessing your device/data.
Keep Windows and other software up to date to ensure your device is receiving the latest security updates & patches.
All documents should be stored in a location which is regularly backed up, such as Sharepoint.
Don’t keep scans of important documents on your computer. If you do use an encrypted / password protected file for this purpose, however, all files should be stored on Sharepoint.
When creating new folders on Sharepoint, ensure that the correct permissions are assigned to limit access to sensitive data.