Step 1.
Take the brief
We work with you to identify the key role and person criteria needed for the role.
Hire an Administrator
An Administrator is a crucial hire in every office, and companies do not have to reach a certain size to hire administrative support.
Office Administrators keep the day to day administration of the business running smoothly; fielding calls, diary management, maintaining office systems and day to day coordination as well as administration tasks across the company.
Office Administration is often a big time stealer for companies, and lack of admin support can limit business growth and profitability in the long term. We can advise on all aspects of business administrative support and guide you to the perfect admin support hire for your business. Read more about the Administrator job description here.
We always take a full and thorough brief, ideally in a face to face meeting so we really get to understand the right person specification alongside the experience required for the role.
At this level we are often asked to work with our clients on defining the role, especially if they are working closely with other C suite support individuals such as those working in Business Assistant or Chief of Staff roles. Bain and Gray has an outstanding network of active and passive job seekers.
All candidates are met by members of our team and are thoroughly competency interviewed, drawing out examples of their soft skills as well as questioning their experience.
For clients
Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.
Find out moreHow We Help You Hire an Administrator
Step 2.
Sourcing Candidates
We use a cross section of channels, referrals and our own extensive network.
Step 3.
Screening and Shortlisting
We screen against the role and competency assess the candidates to shortlist.
Step 4.
Interviewing
We work with you to identify and assess the candidates that will be the best fit for your organisation.
Step 5.
Assessment and Offer
We work with you to complete any additional assessments and extend the job offer to candidates.
What Sets Us Apart from Other Admin Recruitment Agencies?
Bain and Gray is an admin assistant recruiter that is unique in its space. We are an Employee Owned Trust, which means the business is effectively owned by the employees. This gives an added purpose as the stakeholders (the employees) all work to our common business purpose of ‘Driving Client success through sourcing exceptional business support candidates’.
We stay up to date on the business support market, and keep our clients current with salary benchmarking, candidate attraction and the changing recruitment landscape. Read more on our Salary Survey
We can help you recruit for a wide range of other business support roles. Get in touch with us if you’d like to:
Admin Positions We Are Recruiting For
ASAP
Start Date
Executive Assistant to CEO and COS
REF: AS7209
Permanent
London, Central
£45,000 - £51,000
A fantastic opportunity to work for a government lead organisation within Healthcare supporting at C-Suite level.
ASAP
Start Date
Personal Assistant - PR and Communications
REF: VB7204
Permanent
London, Central
£42,000 + benefits
A leading PR and Communications consultancy is looking for a confident, experienced PA to support a team of 4.
ASAP
Start Date
Executive Assistant to support CEO - Family Office
REF: FM7169
Permanent
London, Central
£50,000 - £52,000
An exceptional opportunity has arisen for a highly capable Executive Assistant to support the CEO of a privately owned, family-run Real Estate Firm / Family Office
ASAP
Start Date
Team Assistant - Media (Shoreditch)
REF: VB7198
Permanent
London, Central
£28,000
A fabulous creative brand based in Shoreditch is looking for a well-presented, confident candidate to join the team!
ASAP
Start Date
Administrator in Architects Practice
REF: JH7196
Permanent
London, Central
£26,000 - £30,000
A well-established architect’s practice based in the heart of London are looking for a well presented and confident individual to join their team as the office administrator.
ASAP
Start Date
Personal Assistant to Senior Executives
REF: JH7199
Permanent
Hybrid Working
Up to £55,000 + excellent benefits
An exciting opportunity has arisen for an experienced and proactive Personal Assistant to support two senior executives within a fast-paced, international Insurance company.
ASAP
Start Date
Executive Assistant – Coaching Consultancy
REF: JH7188
Permanent
Hybrid Working
£45,000 - £52,000
Our client, a scale-up consultancy company is seeking a brilliant EA to support three executives in their leadership team.
ASAP
Start Date
Executive Assistant to Partner - Search
REF: TP7189
Permanent
Hybrid Working
£50,000 - £60,000
A global executive search and advisory firm seeking a polished, dynamic and well-versed Search EA
ASAP
Start Date
Office Manager - Education Consulting
REF: VB7122
Permanent
London, Central
£50,000 + benefits
We are looking for an experienced, highly organised Office Manager to a busy London office who focus on strategy consulting in the education sector.
ASAP
Start Date
Executive Assistant to the CEO - Brighton (Hybrid)
REF: VB7187
Permanent
Out of London
£55,000 – £60,000
We are working with an award-winning global B2B consultancy seeking an exceptional Executive Assistant to support its CEO in a high-impact, fast-paced leadership role.
Frequently Asked Questions
Below are some points that indicate when it might be the right time for you to hire an office administrator:
- Administrative tasks are taking up all your time and you are rarely getting to the important revenue-generating jobs you should be doing.
- Administrative and operational duties are not allowing you to make as much progress as you would like.
- Important deadlines are not being met because you have difficulty keeping on top of your schedule.
- Internal processes and systems are not efficient, but you don’t have time to change them.
- You are the main point of contact for everyone, from clients to suppliers and you struggle to keep on top of email and calls.
- There are certain admin tasks that are not done and could easily be delegated to an admin assistant.
- The company can absorb the cost of hiring an admin assistant because the improved productivity will help increase profits.
Companies hire admin assistants at different points. Determining why you need to hire an administrative assistant depends on how you’re time is being best spent. It does not have to be at a point when a company is a certain size.
If your business is growing rapidly and you can't keep up with the day to day workload, hiring an Office Administrator will definitely help. Equally if your business growth is slowing because you can't delegate admin tasks and don't have time to devote to growing it, then an Office Administrator should be your next hire.
To get more advice on hiring an Office Administrator email clients@bainandgray.com or call and speak to one of our consultants on 020 7036 2030
When hiring an Administrator you will need to list out the tasks that you require doing and see if they fit into one role or within the organisation.
It may be duties are across one or two roles, or indeed highlight whether some of these tasks fall into the Office Manager remit or other roles within the organisation. We often see roles that don’t necessarily fall under other headings being given an Administrator title, but most commonly these roles are given to team support or are more specific to the remit of the role such as Office Administrator, HR Administrator, Facilities Administrator, etc.
Once the role is clearly defined, hiring an Administrator is always an engaging hire. The soft skills are often crucial to a successful candidate securing the role. For more advice speak to one of our consultants on 020 7036 2030 or email clients@bainandgray.com
