Step 1.
Take the brief
We work with you to identify the key role and person criteria needed for the role.
Hire an Executive Assistant
We are a specialist EA London recruitment consultancy. Our experienced consultants search from our unparalleled network of Executive Assistants, and work continuously to maintain long standing relationships with some of the very best and most experienced EAs in London's leading organisations. Really getting to know and understand our candidate's skills and motivations means we are well placed to secure the right personality fit between directors and senior management, and their EA.
Executive Assistants deliver high level support to board level and c-suite directors. Their role is key to senior managers and directors in a professional business, adding value and efficiencies allowing maximum productivity. Read more about the EA job requirements here.
We always take a full and thorough brief, ideally in a face to face meeting so we really get to understand the right person specification alongside the experience required for the role.
At this level we are often asked to work with our clients on defining the role, especially if they are working closely with other c-suite support individuals such as those working in Business Assistant or Chief of Staff roles. Bain and Gray has an outstanding network of active and passive job seekers.
All candidates are met by members of our team and are thoroughly competency interviewed, drawing out examples of their soft skills as well as questioning their experience.
For clients
Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.
Find out moreHow We Help You Hire an Executive Assistant
Step 2.
Sourcing Candidates
We use a cross section of channels, referrals and our own extensive network.
Step 3.
Screening and Shortlisting
We screen against the role and competency assess the candidates to shortlist.
Step 4.
Interviewing
We work with you to identify and assess the candidates that will be the best fit for your organisation.
Step 5.
Assessment and Offer
We work with you to complete any additional assessments and extend the job offer to candidates.
What Sets Us Apart from Other EA Recruitment Agencies?
Bain and Gray is a executive assistant recruiter that is unique in its space. We are an Employee Owned Trust, which means the business is effectively owned by the employees. This gives an added purpose as the stakeholders (the employees) all work to our common business purpose of ‘Driving Client success through sourcing exceptional business support candidates’.
If you would like to speak to us about hiring an Executive Assistant do get in touch with us, clients@bainandgray.com or call us in the office 020 7036 2030 and ask to speak to Tray, Emily or Claire.
We can help you recruit for a wide range of other boutique secretarial roles. Get in touch with us if you’d like to:
EA Positions We Recruit For
ASAP
Start Date
Senior Executive Assistant / Office Manager - Tech
REF: VB7469
Permanent
London, Central
£70,000 - £80,000 (DOE) + discretionary bonus + benefits
An exciting opportunity has arisen for an experienced Executive Assistant / Office Manager to join a high-growth technology company based in London.
ASAP
Start Date
Executive Support Assistant - Private Equity/ Education
REF: VB7457
Permanent
Hybrid Working
£37,000 - £45,000 + benefits
We're looking for a highly organised, proactive and enthusiastic Executive Support Assistant to support the Executive Assistant to the Founder of a leading global education group.
ASAP
Start Date
Executive Assistant - Executive Search
REF: EV7456
Permanent
Hybrid Working
Up to £55,000 + Outstanding Benefits
An exciting opportunity has arisen for an experienced Executive Assistant to join a prestigious international executive search firm based in the West End.
ASAP
Start Date
Executive Assistant / Business Manager to CEO
REF: JH7241
Permanent
London, Central
£75,000 – £100,000
A successful and growing financial services and technology group with offices across the UK and Channel Islands is looking for an exceptional individual to join its London team.
ASAP
Start Date
Team Executive Assistant - Private Equity
REF: FM7423
Permanent
London, Central
£50,000
A really wonderful opportunity has arisen for an ambitious EA to join a highly regarded boutique private equity firm.
ASAP
Start Date
Executive Assistant - Science & Healthcare
REF: FM7412
Permanent
Hybrid Working
DOE
An exciting opportunity has arisen for an experienced Executive Assistant to join a highly respected organisation operating within the science and healthcare sector.
ASAP
Start Date
EA / Private PA - Fluent Italian
REF: VB7409
Permanent
London, Central
£70,000 - £120,000 + benefits
An exceptional opportunity has arisen for an experienced EA/Private PA to support the Principal of a prominent Italian family in a newly created London-based role.
ASAP
Start Date
Executive Associate to CEO - Fintech
REF: VB7241
Permanent
London, West
£80,000 - £100,000 (DOE)
An outstanding opportunity has arisen for an experienced Executive Associate (Business Manager) to the CEO.
ASAP
Start Date
EA to Founder and CEO
REF: TP7402
Permanent
Hybrid Working
£35,000 - £45,000
A leading Life Science consultancy firm is seeking an efficient and proactive EA to come and support their inspiring Founder and CEO.
ASAP
Start Date
Executive Assistant to CEO - Tech
REF: EV7390
Permanent
London, North
£50,000 – £65,000 + Bonus + Benefits
Our client, a fast-growing technology consultancy, is seeking an experienced and proactive Executive Assistant to support their CEO.
Frequently Asked Questions
An experienced Executive Assistant will free up time for senior managers and directors, and boost productivity. An EA will bring huge efficiencies to daily operations by managing schedules, supporting decision making, gatekeeping for senior executives and trouble shooting. They will implement efficiencies and streamline office functions.
Read more about why hire a PA or EA
You certainly don’t have to wait until a company reaches a certain size or financial milestone to hire an executive assistant. Companies hire executive assistants at different points. Determining when you are ready to hire an executive/administrative assistant depends on how you’re time is being best spent and how the business operations are functioning.
Below are some points that indicate when it might be the right time for you to hire an executive assistant:
- Administrative tasks are dominating your time and you struggle to get to the important revenue-generating jobs you should be doing.
- Administrative and operational duties are not allowing you to make as much progress as you would like.
- Important meetings and deadlines are being missed or delayed because you have difficulty managing your schedule.
- Internal processes are not efficient or working properly, but you don’t have time to improve them.
- Getting through emails and returning phone calls are difficult because you have too much to do.
- You are the main point of contact for everyone, from clients to suppliers.
- Breaks and holidays are difficult to schedule and you work long hours to get everything done.
- There are certain tasks you don't do and take you too long, and could easily pass to an assistant.
- The company can absorb the cost of hiring an executive assistant because the improved productivity will help increase profits.
- Business growth is slowing because you don’t have time to devote to growing it.
- On the opposite end, if your business is growing rapidly and you can’t keep up, hiring an administrative assistant will definitely help.
The cost of an Executive Assistant varies with industry, experience and the needs of your business.
At Bain and Gray we closely track salaries across the business support market, and benchmark salaries at all levels and across industry sectors.
We survey over 6000 candidates every 6 months to monitor the key factors in their job search. Executive Assistants do require market salary and bonuses which we can advise on when we take a job brief, however, other factors do play into the package you offer which are not necessarily monetary. This might be holiday, company culture and hybrid working among other things.
You can read more on this in our latest Salary Survey and Market Insights
