Step 1.
Take the brief
We work with you to identify the key role and person criteria needed for the role.
Hire an Executive Assistant
We are a specialist EA London recruitment consultancy. Our experienced consultants search from our unparalleled network of Executive Assistants, and work continuously to maintain long standing relationships with some of the very best and most experienced EAs in London's leading organisations. Really getting to know and understand our candidate's skills and motivations means we are well placed to secure the right personality fit between directors and senior management, and their EA.
Executive Assistants deliver high level support to board level and c-suite directors. Their role is key to senior managers and directors in a professional business, adding value and efficiencies allowing maximum productivity. Read more about the EA job requirements here.
We always take a full and thorough brief, ideally in a face to face meeting so we really get to understand the right person specification alongside the experience required for the role.
At this level we are often asked to work with our clients on defining the role, especially if they are working closely with other c-suite support individuals such as those working in Business Assistant or Chief of Staff roles. Bain and Gray has an outstanding network of active and passive job seekers.
All candidates are met by members of our team and are thoroughly competency interviewed, drawing out examples of their soft skills as well as questioning their experience.
For clients
Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.
Find out moreHow We Help You Hire an Executive Assistant
Step 2.
Sourcing Candidates
We use a cross section of channels, referrals and our own extensive network.
Step 3.
Screening and Shortlisting
We screen against the role and competency assess the candidates to shortlist.
Step 4.
Interviewing
We work with you to identify and assess the candidates that will be the best fit for your organisation.
Step 5.
Assessment and Offer
We work with you to complete any additional assessments and extend the job offer to candidates.
What Sets Us Apart from Other EA Recruitment Agencies?
Bain and Gray is a executive assistant recruiter that is unique in its space. We are an Employee Owned Trust, which means the business is effectively owned by the employees. This gives an added purpose as the stakeholders (the employees) all work to our common business purpose of ‘Driving Client success through sourcing exceptional business support candidates’.
If you would like to speak to us about hiring an Executive Assistant do get in touch with us, clients@bainandgray.com or call us in the office 020 7036 2030 and ask to speak to Tray, Emily or Claire.
We can help you recruit for a wide range of other boutique secretarial roles. Get in touch with us if you’d like to:
EA Positions We Recruit For
ASAP
Start Date
German-speaking Executive Assistant
REF: TP7515
Permanent
London, West
£50,000 - £65,000
A highly impressive global executive search and advisory firm is seeking a polished, dynamic, and well-versed German-speaking Executive Search EA to come and support one of their highly impressive Partners.
ASAP
Start Date
Executive Assistant to Chief Investment Officer
REF: JH/ITA
Permanent
London, Central
£60,000 - £75,000
A leading London-based investment management firm is seeking an experienced Executive Assistant to support the Chief Investment Officer (CIO).
ASAP
Start Date
Executive Assistant - Investment Management
REF: TP7488
Permanent
Hybrid Working
£40,000 – £60,000
An incredibly impressive boutique investment management company based in the heart of Mayfair are looking for a slick, bright, and proactive EA.
ASAP
Start Date
Senior Executive Assistant to CEO
REF: TP7479
Permanent
Hybrid Working
£80,000 – £110,000 + Bonus
We are working with an incredibly exciting specialty insurance and reinsurance business that has recently launched in the UK. Backed by a major international insurance group, the business operates within the Lloyd's market and is at a pivotal stage of growth.
ASAP
Start Date
Executive Assistant - UHNW Family Office
REF: FM7478
Permanent
London, Central
£60,000 - £70.000
A wonderful opportunity has arisen for an experienced Executive Assistant to join a highly established UHNW family office.
ASAP
Start Date
Senior Executive Assistant / Office Manager - Tech
REF: VB7469
Permanent
London, Central
£70,000 - £80,000 (DOE) + discretionary bonus + benefits
An exciting opportunity has arisen for an experienced Executive Assistant / Office Manager to join a high-growth technology company based in London.
ASAP
Start Date
Executive Support Assistant - Private Equity/ Education
REF: VB7457
Permanent
Hybrid Working
£37,000 - £45,000 + benefits
We're looking for a highly organised, proactive and enthusiastic Executive Support Assistant to support the Executive Assistant to the Founder of a leading global education group.
ASAP
Start Date
Executive Assistant - Executive Search
REF: EV7456
Permanent
Hybrid Working
Up to £55,000 + Outstanding Benefits
An exciting opportunity has arisen for an experienced Executive Assistant to join a prestigious international executive search firm based in the West End.
ASAP
Start Date
Team Executive Assistant - Private Equity
REF: FM7423
Permanent
London, Central
£50,000
A really wonderful opportunity has arisen for an ambitious EA to join a highly regarded boutique private equity firm.
ASAP
Start Date
Executive Assistant - Science & Healthcare
REF: FM7412
Permanent
Hybrid Working
DOE
An exciting opportunity has arisen for an experienced Executive Assistant to join a highly respected organisation operating within the science and healthcare sector.
Frequently Asked Questions
An experienced Executive Assistant will free up time for senior managers and directors, and boost productivity. An EA will bring huge efficiencies to daily operations by managing schedules, supporting decision making, gatekeeping for senior executives and trouble shooting. They will implement efficiencies and streamline office functions.
Read more about why hire a PA or EA
You certainly don’t have to wait until a company reaches a certain size or financial milestone to hire an executive assistant. Companies hire executive assistants at different points. Determining when you are ready to hire an executive/administrative assistant depends on how you’re time is being best spent and how the business operations are functioning.
Below are some points that indicate when it might be the right time for you to hire an executive assistant:
- Administrative tasks are dominating your time and you struggle to get to the important revenue-generating jobs you should be doing.
- Administrative and operational duties are not allowing you to make as much progress as you would like.
- Important meetings and deadlines are being missed or delayed because you have difficulty managing your schedule.
- Internal processes are not efficient or working properly, but you don’t have time to improve them.
- Getting through emails and returning phone calls are difficult because you have too much to do.
- You are the main point of contact for everyone, from clients to suppliers.
- Breaks and holidays are difficult to schedule and you work long hours to get everything done.
- There are certain tasks you don't do and take you too long, and could easily pass to an assistant.
- The company can absorb the cost of hiring an executive assistant because the improved productivity will help increase profits.
- Business growth is slowing because you don’t have time to devote to growing it.
- On the opposite end, if your business is growing rapidly and you can’t keep up, hiring an administrative assistant will definitely help.
The cost of an Executive Assistant varies with industry, experience and the needs of your business.
At Bain and Gray we closely track salaries across the business support market, and benchmark salaries at all levels and across industry sectors.
We survey over 6000 candidates every 6 months to monitor the key factors in their job search. Executive Assistants do require market salary and bonuses which we can advise on when we take a job brief, however, other factors do play into the package you offer which are not necessarily monetary. This might be holiday, company culture and hybrid working among other things.
You can read more on this in our latest Salary Survey and Market Insights
