If you are looking to hire a permanent or temporary candidate, or looking for work, please call us on 020 7036 2030.

Hire an Executive Assistant

We are a specialist EA London recruitment consultancy. Our experienced consultants search from our unparalleled network of Executive Assistants, and work continuously to maintain long standing relationships with some of the very best and most experienced EAs in London's leading organisations. Really getting to know and understand our candidate's skills and motivations means we are well placed to secure the right personality fit between directors and senior management, and their EA.

Executive Assistants deliver high level support to board level and c-suite directors. Their role is key to senior managers and directors in a professional business, adding value and efficiencies allowing maximum productivity. Read more about the EA job requirements here.

We always take a full and thorough brief, ideally in a face to face meeting so we really get to understand the right person specification alongside the experience required for the role.

At this level we are often asked to work with our clients on defining the role, especially if they are working closely with other c-suite support individuals such as those working in Business Assistant or Chief of Staff roles. Bain and Gray has an outstanding network of active and passive job seekers.

All candidates are met by members of our team and are thoroughly competency interviewed, drawing out examples of their soft skills as well as questioning their experience.

For clients

Recruiting through Bain and Gray ensures you hire the best candidates and get up to date market information.

Find out more

How We Help You Hire an Executive Assistant

Step 1.

Take the brief

We work with you to identify the key role and person criteria needed for the role.

Step 2.

Sourcing Candidates

We use a cross section of channels, referrals and our own extensive network.

Step 3.

Screening and Shortlisting

We screen against the role and competency assess the candidates to shortlist.

Step 4.

Interviewing

We work with you to identify and assess the candidates that will be the best fit for your organisation.

Step 5.

Assessment and Offer

We work with you to complete any additional assessments and extend the job offer to candidates.

What Sets Us Apart from Other EA Recruitment Agencies?

Bain and Gray is a executive assistant recruiter that is unique in its space. We are an Employee Owned Trust, which means the business is effectively owned by the employees. This gives an added purpose as the stakeholders (the employees) all work to our common business purpose of ‘Driving Client success through sourcing exceptional business support candidates’.

If you would like to speak to us about hiring an Executive Assistant do get in touch with us, clients@bainandgray.com or call us in the office 020 7036 2030 and ask to speak to Tray, Emily or Claire.

We can help you recruit for a wide range of other boutique secretarial roles. Get in touch with us if you’d like to:

EA Positions We Recruit For

ASAP

Start Date

Executive Assistant to CEO and COS

REF: AS7209

Permanent

London, Central

£45,000 - £51,000

A fantastic opportunity to work for a government lead organisation within Healthcare supporting at C-Suite level.

Find Out More In shortlist

ASAP

Start Date

Personal Assistant - PR and Communications

REF: VB7204

Permanent

London, Central

£42,000 + benefits

A leading PR and Communications consultancy is looking for a confident, experienced PA to support a team of 4.

Find Out More In shortlist

ASAP

Start Date

Executive Assistant to support CEO - Family Office

REF: FM7169

Permanent

London, Central

£50,000 - £52,000

An exceptional opportunity has arisen for a highly capable Executive Assistant to support the CEO of a privately owned, family-run Real Estate Firm / Family Office

Find Out More In shortlist

ASAP

Start Date

Team Assistant - Media (Shoreditch)

REF: VB7198

Permanent

London, Central

£28,000

A fabulous creative brand based in Shoreditch is looking for a well-presented, confident candidate to join the team!

Find Out More In shortlist

ASAP

Start Date

Administrator in Architects Practice

REF: JH7196

Permanent

London, Central

£26,000 - £30,000

A well-established architect’s practice based in the heart of London are looking for a well presented and confident individual to join their team as the office administrator.

Find Out More In shortlist

ASAP

Start Date

Personal Assistant to Senior Executives

REF: JH7199

Permanent

Hybrid Working

Up to £55,000 + excellent benefits

An exciting opportunity has arisen for an experienced and proactive Personal Assistant to support two senior executives within a fast-paced, international Insurance company.

Find Out More In shortlist

ASAP

Start Date

Executive Assistant – Coaching Consultancy

REF: JH7188

Permanent

Hybrid Working

£45,000 - £52,000

Our client, a scale-up consultancy company is seeking a brilliant EA to support three executives in their leadership team.

Find Out More In shortlist

ASAP

Start Date

Executive Assistant to Partner - Search

REF: TP7189

Permanent

Hybrid Working

£50,000 - £60,000

A global executive search and advisory firm seeking a polished, dynamic and well-versed Search EA

Find Out More In shortlist

ASAP

Start Date

Office Manager - Education Consulting

REF: VB7122

Permanent

London, Central

£50,000 + benefits

We are looking for an experienced, highly organised Office Manager to a busy London office who focus on strategy consulting in the education sector.

Find Out More In shortlist

ASAP

Start Date

Executive Assistant to the CEO - Brighton (Hybrid)

REF: VB7187

Permanent

Out of London

£55,000 – £60,000

We are working with an award-winning global B2B consultancy seeking an exceptional Executive Assistant to support its CEO in a high-impact, fast-paced leadership role.

Find Out More In shortlist

Frequently Asked Questions

An experienced Executive Assistant will free up time for senior managers and directors, and boost productivity. An EA will bring huge efficiencies to daily operations by managing schedules, supporting decision making, gatekeeping for senior executives and trouble shooting. They will implement efficiencies and streamline office functions.

Read more about why hire a PA or EA

You certainly don’t have to wait until a company reaches a certain size or financial milestone to hire an executive assistant. Companies hire executive assistants at different points. Determining when you are ready to hire an executive/administrative assistant depends on how you’re time is being best spent and how the business operations are functioning.

Below are some points that indicate when it might be the right time for you to hire an executive assistant:

Administrative tasks are dominating your time and you struggle to get to the important revenue-generating jobs you should be doing.
Administrative and operational duties are not allowing you to make as much progress as you would like.
Important meetings and deadlines are being missed or delayed because you have difficulty managing your schedule.
Internal processes are not efficient or working properly, but you don’t have time to improve them.
Getting through emails and returning phone calls are difficult because you have too much to do.
You are the main point of contact for everyone, from clients to suppliers.
Breaks and holidays are difficult to schedule and you work long hours to get everything done.
There are certain tasks you don't do and take you too long, and could easily pass to an assistant.
The company can absorb the cost of hiring an executive assistant because the improved productivity will help increase profits.
Business growth is slowing because you don’t have time to devote to growing it.
On the opposite end, if your business is growing rapidly and you can’t keep up, hiring an administrative assistant will definitely help.

The cost of an Executive Assistant varies with industry, experience and the needs of your business.

At Bain and Gray we closely track salaries across the business support market, and benchmark salaries at all levels and across industry sectors.

We survey over 6000 candidates every 6 months to monitor the key factors in their job search. Executive Assistants do require market salary and bonuses which we can advise on when we take a job brief, however, other factors do play into the package you offer which are not necessarily monetary. This might be holiday, company culture and hybrid working among other things.

You can read more on this in our latest Salary Survey and Market Insights