The Bain and Gray recruitment service is constantly evolving in response to the market.  Many of our clients are choosing to run their businesses more remotely now, which means we have seen an increase in requests for virtual office assistants and PAs. 

We have identified this virtual assistant need in response to a significant change in the way our clients are working and running their businesses and companies, including a requirement for more flexibility and less use of permanent office space.  The successful businesses we work with are proving that agility and pace need to be maintained when key individuals are travelling, holding meetings, and working all over London, the UK and Internationally.  This increasingly flexible and efficient way to run a business, means typically smaller companies, entrepreneurs and start-ups do not have a need for office space, however, do often require administration staff, PA or reception support to maximise their time whilst maintaining their professionalism, business image and seamless organisational support.


The benefit of recruiting a virtual personal assistant, both on a temporary basis, or permanently, is that you can tap into Bain and Gray calibre candidates wherever they are based for exceptional remote support.

We will always tailor our recruitment service to your needs and can source virtual assistants at short notice when you are snowed under.  Our reputation in the market means that we have some of the best PAs at our fingertips, demonstrating exceptional experience whether you are looking for a private PA in your home or a corporate or business PA who understands the industry you work in having had a wealth of experience in that world.  If you require an NDA to be signed or further checks, on top of our normal checks, to take place that might be unique to your work, we will make sure these are done swiftly and that nothing is left to chance.

We can assist with job specs, video interviews, remote onboarding and give you informed advice on salaries, packages, benefits and much more.


We are delighted to offer another recruitment option to our temporary service that gives our clients flexibility and peace of mind.  If you need a virtual assistant on a temporary basis you can access support that week whether it is for 3 hours, 10 hours or 40 hours, and you will pay for what you need rather than salary an assistant who may not always be required.  

We will ensure you always get the same candidate assisting you wherever possible, and in the case that they may not be available, we will source a candidate with comparable experience, and ensure a seamless and comprehensive handover takes place to make the impact as minimal as possible.

All candidates will have been reference checked and interviewed and vetted by us at our offices and signed all the contracts and paperwork needed to start working for you straight away.  You may need general administrative and secretarial help, or a receptionist service while you are in meetings or travelling.  We can also source senior PA’s with experience, who can remotely manage more complex diary scheduling and online support as you need it with consistency and professionalism.

Our Virtual Support is broad, and encompasses all the support we offer on our Temporary Desk: 

•    Reception; answering calls, taking detailed messages, forwarding phone calls

•    Secretarial and Office Administration; Project work, copy typing, audio typing, research, report writing, mailshots, spreadsheet work, expenses, presentations, and ad hoc work as required.

•    Event professionals; end to end event organisation, brochure creation, marketing and distribution, guest list response and co-ordination with all elements as required

•    PA/EA’s; general administration, organising travel arrangements, diary management, general correspondence, processing of expenses, liaising with businesses and screening calls

•    Private PA; holiday bookings, bespoke gift buying, coordinating deliveries, property searches, restaurant, and theatre bookings

Our costs are the same as they are for our office-based temps.  You are charged by the hour for the work completed which is agreed and signed off weekly by you.  There will be no hidden costs and if you require a service that involves expenses or a specific project with a daily rate, we will discuss and agree this with you before we find you the virtual assistance that you require to suit your needs.

If you would like to discuss temporary virtual office assistance and administration support in more detail, please contact Alice Stevenson or Hetty Woyka on 020 7036 2030 or email