Assistant Chief of Staff

Job Description

A rare opportunity has arisen for an Assistant Chief of Staff to support the CEO of a high-growth, private equity-backed international organisation based in the City. We are looking for an outstanding individual who can anticipate business and commercial priorities, navigate complexity and ensure the CEO’s time and focus are directed towards the areas where they can add the most value. Positioned at the centre of the organisation, you will serve as a key link across the CEO Office, bringing people and priorities together and ensuring decisions translate effectively into action. This is a strategic, high-profile position that extends well beyond the scope of a traditional Executive Assistant role.

Key responsibilities include, but are not limited to:

• Oversee a complex international diary and inbox, safeguarding the CEO’s time and flagging urgent or sensitive issues appropriately.
• Take full ownership of inbox management and correspondence.
• Develop agendas, briefings and presentations, ensuring follow-up actions are tracked and delivered.
• Coordinate international travel from start to finish, including visas and detailed itineraries, managing unexpected changes and disruptions efficiently.
• Act as a credible representative of the CEO when engaging with C-suite executives, Board members, customers and external stakeholders.
• Ensure alignment across the Leadership Team and EAs, while coordinating Board meetings, leadership sessions, offsites and strategic events.
• Support research initiatives and contribute to strategic projects.
• Manage expenses, invoices and wider financial administration.
• Maintain the highest standards of confidentiality when handling sensitive information, applying sound independent judgement and remaining composed in a fast-moving environment.

What we are looking for

The ideal candidate will bring substantial experience supporting a CEO, Founder or C-suite executive, preferably in a high-growth, internationally operating business. They will combine outstanding organisational capabilities with commercial awareness, sound judgement and the ability to operate effectively at a senior level.

You will bring:

• Experience in Private Equity, Investment banking or similar fast-paced complex global business
• 1-2 years in an Assistant Chief of Staff or Senior Strategic/Advisory role
• Must have proven track record of being an EA
• The confidence and credibility to build relationships and communicate effectively with senior stakeholders.
• Strong written and verbal communication skills.
• A high degree of discretion, integrity and professional judgement.
• A proactive, commercially aware approach, alongside the autonomy, resilience and flexibility to succeed in a demanding executive environment.
• A genuine ambition to develop alongside the organisation and establish yourself as a trusted, valued and integral part of the CEO Office.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.     

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.