Junior EA to founder

Job Description

We are working with an exciting and highly successful international private equity business looking to recruit an Executive Assistant to join the Founder's private office in London.

The Founder is already supported by an established Senior EA, and this new position has been created to provide additional support and work alongside them, helping to manage the demands of a busy and fast-paced office.

This is a fantastic opportunity for someone with around 3–4 years' EA/PA experience who is looking to take the next step in their career, gain exposure to working closely with a successful Founder and develop within an international business.

The Role

Working alongside the Senior EA, you will provide day-to-day executive and some personal support to the Founder, helping to ensure everything runs smoothly.

Responsibilities will include:

• Diary management and coordinating a busy and ever-changing schedule.
• Arranging international travel, including flights, accommodation and detailed itineraries.
• Managing complex travel logistics and ensuring all arrangements are carefully coordinated.
• Supporting investor roadshows, preparing presentations, documentation and digital information packs.
• Providing occasional personal and family-related assistance.
• General office support and managing a variety of ad hoc requests and projects.
• Working closely with the Senior EA to share responsibilities and ensure the smooth running of the Founder's office.

This is a varied, hands-on position where you will work as part of a small support team, with the opportunity to learn from an experienced Senior EA.

About You

We are looking for someone with approximately 3–4 years' experience in an EA or PA position, ideally supporting a senior executive, Founder or CEO within a smaller, fast-paced business.

You will be highly organised, exceptionally detail-oriented and naturally proactive, with the confidence to take ownership and anticipate what needs to be done.

You will also have:

• Excellent diary management and international travel coordination experience.
• A professional, personable and confident approach.
• The ability to work independently and use your initiative.
• A flexible, hands-on attitude and willingness to get involved in all aspects of the role.
• Excellent communication skills and the ability to build relationships with senior stakeholders.
• A genuine interest in developing your career and taking on additional responsibility.

Experience within financial services, private equity, investment or a founder-led business would be advantageous, although candidates from other fast-paced and entrepreneurial environments will also be considered.

An interest in technology and AI is also important. The business is keen to embrace new technologies, so experience using tools such as ChatGPT or similar platforms to improve efficiency and productivity would be beneficial.

The Opportunity

This is a brilliant opportunity to join a successful international business in a small and collaborative London office.

You will be working alongside an established Senior EA, gaining valuable experience and exposure to the Founder while developing your own skills and responsibilities.

For someone ambitious and keen to progress, there is also the potential to grow within the wider organisation over time.

If you are a proactive, switched-on EA looking for your next step in a varied role with plenty of opportunity to learn and develop, we would love to hear from you!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.