Executive Assistant

Job Description

We are seeking a highly organised, proactive, and solutions-focused EA who thrives in a fast-paced executive environment. Our client has such an exciting and market leading portfolio spanning sport and automotive. This is a great opportunity to provide high-level business support to senior leadership within a dynamic, international organisation.

We are looking for an exceptional Executive Assistant to deliver first-class support to three individuals. This is a varied, fast-moving role where no two days will be the same, offering the opportunity to work closely with senior stakeholders and make a real impact.

This is a new role and an immediate need as such it is a temp to perm hire.

What you will be doing:

• Executive support: managing complex diaries, coordinating meetings, and balancing competing priorities
• International travel: arranging international travel, accommodation, and logistics, ensuring everything runs seamlessly
• Meeting and board administration: organising meetings, preparing documentation and presentations, and providing effective board-level administrative support
• Stakeholder management: acting as a key point of contact for internal and external stakeholders, building strong relationships
• Events and coordination: supporting the planning and delivery of events and key business activities
• Expenses and reporting: managing expenses, coordinating reporting, and preparing high-quality presentations and documents
• Business support: providing flexible, responsive support across the wider leadership team as required

What we are looking for:

• Proven experience supporting senior executives in a fast-paced business environment
• Exceptional organisational, planning and time-management skills
• The ability to manage multiple priorities, anticipate needs and stay one step ahead
• Excellent written and verbal communication skills
• A proactive, professional, and solutions-driven approach
• Outstanding attention to detail, discretion, and the ability to handle confidential information
• Confidence engaging with senior stakeholders and managing changing priorities with ease

If you are a Team Assistant or a junior EA looking for the next step in their career, someone who enjoys being at the heart of a business, excels at keeping senior leaders organised and delivers exceptional support with confidence and professionalism, we would love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.