Executive Assistant - Insurance

Job Description

An exciting opportunity has come up supporting members of the Leadership team at a social Insurance company in the City. This company have a wonderful, inclusive and people centred culture and are based in amazingly slick, open plan offices.

They are looking for a solid Executive Assistant who has experience with juggling US time zones and managing more than one diary at once. The ideal candidate will also be Microsoft PowerPoint wizard and enjoy putting together beautiful presentations for Board meetings.

Duties will include:

• Extensive diary management
• Board-level administration support
• Preparation of documentation and correspondence
• Event support and coordination
• Facilitate meetings, inhouse and externally
• Powerpoint presentation support
• Complex travel, hotel accommodation and visa arrangements
• Expense processing

They are looking for:

• A team Player – ability to work well in a team as well as on own initiative.
• Someone who plans, organises, schedules and budgets in efficient, organised manner. Focuses on key priorities.
• Communicates well one on one and in small groups. Keeps people informed of situation regarding business issues.
• Writes clear, precise, well organised documents using appropriate vocabulary, correct grammar and word usage.
• Stable and poised under pressure.
• – Passionately finds ways over, around, or through barriers to success. Goes beyond the call of duty
• Adaptability – Not rigid. Copes effectively with complexity and change.
• Confidentiality/discretion.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.