Executive Assistant to CEO

Job Description

We are working with such an impressive client who are seeking an exceptional Executive Assistant to support the CEO of a FTSE-listed, global business intelligence firm that are coming into an exciting period of growth.

Our client prides themselves on operating with the energy and the agility of a start-up – this is a fast-paced, ambitious, and constantly evolving environment. The culture is both driven and collaborative, the pace is fast, expectations are ambitious, no two days are ever the same and there are no egos.

The CEO and senior leadership team are leading the organisation through a significant period of innovation. They now require an exceptional EA who can match that energy and passion, while bringing structure, business, and operational support.

Due to this being a new role in the business and the immediate need, this is a temp to perm opportunity. We are seeking an EA who takes pride in operating beyond the job description and thrives on being a proactive, solutions-focused EA. The role blends both business and private support, as well as exposure to strategic projects and senior leadership support.

Key Responsibilities

• Complex and ever-changing diary management
• Acting as a true gatekeeper – protecting time and prioritising effectively
• Preparing presentations and meeting materials
• Coordinating last-minute changes with calm efficiency
• Meeting and greeting guests
• Booking restaurants and managing both business and personal arrangements
• Supporting the Chief of Staff on strategic initiatives and projects
• Light-touch support to the Senior Leadership Team
• Providing support to the Chief People Officer and occasional assistance to the CFO

About You

• Highly organised and unflappable under pressure
• Emotionally intelligent and confident managing senior stakeholders
• Proactive, forward-thinking, and solutions-oriented
• Comfortable working at speed in a high-growth environment
• Discreet and professional, with experience supporting at C-suite level
• Happy operating across both business and private support

This is a brilliant opportunity for a dynamic Executive Assistant who wants to make real impact and take the next step in their career, work at the heart of a leadership team, and help drive the next phase of growth within an ambitious, evolving organisation.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.