Front of House & Team PA

Job Description

The Opportunity

An established and growing investment manager specialising in UK Living Real Estate is looking for a highly organised, professional and personable Front of House & Team PA to join its Mayfair team.

This is a varied and high-profile role combining Front of House, Office Management and Team PA responsibilities.

You will be at the heart of the office, acting as the first point of contact for clients and visitors while providing essential organisational and administrative support to the wider team and senior stakeholders.

Key Responsibilities

• Manage Front of House and create a professional and welcoming environment
• Provide diary management and administrative support to the wider team
• Coordinate office suppliers, facilities, maintenance and building management
• Organise travel, accommodation and itineraries
• Coordinate meetings, working lunches, events, socials and away days
• Organise team birthdays, gifts and social events
• Support the DEI calendar and wider team initiatives
• Coordinate IT equipment, new starters and leavers
• Prepare documents, presentations and meeting materials
• Run the work experience programme
• Support the charity committee and fundraising activities
• Coordinate attendance at industry events, including MIPIM and UKREiiF
• Provide administrative support to the Finance and Operations teams

About You

We are looking for someone who is:

• Proactive and confident using their own initiative
• Highly organised with excellent attention to detail
• Professional, personable and approachable
• A strong communicator and team player
• Comfortable working with senior stakeholders
• Dependable, flexible and solutions-focused
• Experienced in Front of House, administration or PA support
• Highly proficient in Microsoft Word, PowerPoint and Outlook

Why Join?

This is an exciting opportunity to join a successful and ambitious business based in the heart of Mayfair.

You will have the opportunity to work across the organisation, build strong relationships with senior stakeholders and take ownership of a broad and interesting range of responsibilities.

If you are organised, proactive and enjoy being the person who keeps everything running smoothly, we would love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.