Part-Time Personal Assistant to CEO & Board with Office Management

Job Description

We are looking for an experienced Personal Assistant to CEO & Board to join a small, friendly and purpose-driven organisation in central London on a 13-month maternity cover contract. This is a fantastic opportunity for a confident, highly organised PA who enjoys working in a fast-paced professional environment and is comfortable supporting a senior executive at C-suite level, alongside providing some wider office and operational support.

You will be joining a small organisation of around 21 people with a strong social purpose, working to provide affordable and secure homes for people living and working in London.

The culture is friendly, approachable and genuinely social.

The Role

You will provide high-level support to the CEO, acting as a trusted right hand and helping her stay one step ahead of a busy diary, emails, meetings and priorities.

The CEO is relatively low-maintenance but will value a PA who is proactive, organised and confident in upwards managing — someone who can anticipate what is needed, keep things moving and ensure nothing falls through the cracks.

Alongside supporting the CEO, you will provide assistance to the wider Board and take responsibility for a small amount of office management and HR-related activity.

Key responsibilities

• Provide comprehensive PA support to the CEO, including diary and inbox management
• Proactively manage and anticipate the CEO's priorities and commitments
• Ensure the CEO is fully prepared for meetings and key deadlines
• Support four Board meetings per year, including preparation and coordination
• Minute-taking experience would be advantageous but is not essential
• Provide some HR support, including assistance with appraisals
• Take responsibility for a small amount of office management
• Coordinate IT support and liaise with external providers where required
• Manage office supplies, stationery, refreshments and lunches
• Help ensure the office runs smoothly on a day-to-day basis
• Build strong working relationships across the organisation and with senior stakeholders

We are looking for an experienced PA who has previously supported at c-suite level and happy to provide Office Management support too. You will have a background working within a professional, corporate environment, have excellent organisational skills and exceptional attention to detail with a flexible, hands-on approach to supporting both the CEO and wider office

If you're an experienced C-suite PA looking for a part-time maternity cover role where you can make a genuine impact and become a trusted partner to a CEO, we'd love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.