Personal Assistant – 12-Month FTC

Job Description

Location: Hammersmith, London
Salary: £35,000–£42,000
Contract: 12-Month Fixed-Term Contract
Start Date: Ideally end of August

We are seeking an exceptional, highly organised Personal Assistant to provide seamless support to a high-profile principal and their Executive Assistant within a fast-paced, dynamic environment.

This is a varied role that combines executive, operational and personal support, requiring exceptional discretion, attention to detail and the ability to anticipate needs before they arise.

Key Responsibilities

Executive & Office Support

• Support the day-to-day management of the executive office, ensuring it operates efficiently and is fully equipped.
• Prepare and coordinate weekly schedules and itineraries.
• Arrange refreshments and hospitality for meetings and office visits.
• Coordinate domestic and international business travel, including flights, rail travel, accommodation and detailed itineraries.
• Organise travel logistics for support teams and coordinate transport to and from venues.
• Liaise with office operations and security teams regarding arrivals, departures and logistics.
• Manage corporate card reconciliations, invoices and expense processing.
• Support budget tracking for travel and related expenditure.

Personal Support

• Source luxury and specialist items through established retail and personal shopping networks.
• Coordinate gifts for key occasions, including birthdays, holidays and VIP recipients.
• Prepare and manage hospitality requirements and event-related requests.
• Assist with private event planning and ad hoc personal projects.
• Conduct research and provide recommendations on a range of personal and business matters.
• Handle confidential communications with professionalism and discretion.

About You

The successful candidate will be:

• Highly organised with exceptional attention to detail.
• An outstanding communicator, both written and verbal.
• Naturally proactive, presenting solutions rather than problems.
• Comfortable working in a fast-moving environment where priorities can change quickly.
• Able to balance discretion with confidence, knowing when to take initiative and when to remain in the background.
• Flexible, adaptable and willing to support wherever needed.
• Experienced in managing confidential information with complete professionalism.

Working Pattern

• Four days per week based in the office, with one day working from home (typically Friday), subject to business requirements.
• Flexibility is essential, as office attendance may vary depending on operational needs.
• Occasional out-of-hours support will be required, particularly during periods of travel.

This is an outstanding opportunity for an experienced assistant who thrives in a high-performance environment and enjoys delivering exceptional support at the highest level.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.