Personal Assistant

Job Description

Our client, a leading boutique private equity firm, are seeking a highly organised, proactive, and commercially minded Personal Assistant to support two Directors and two Associates within a fast-paced Investment Team. This is an excellent opportunity for an experienced PA who thrives in a dynamic environment, has exceptional attention to detail, and can confidently manage ever-changing priorities. You will need to demonstrate sound judgement, discretion, and initiative, alongside the ability to anticipate needs and deliver first-class support at all times.

The successful PA will be joining a collaborative, sociable and close-knit team where PAs are highly valued and play an integral role in the smooth running of the business.

This role is a holiday cover, but the team are growing so there is lots of opportunity for it to move into something long term.

Key Responsibilities

• Manage complex and ever-changing diaries, confidently handling last-minute amendments and competing priorities
• Coordinate end-to-end domestic and international travel arrangements
• Provide comprehensive administrative support and manage correspondence
• Build and maintain strong working relationships with portfolio companies and key stakeholders
• Manage team expenses and associated processes
• Maintain and update the contacts database
• Prepare and coordinate documentation for board meetings, video conferences, and calls
• Participate in weekly team meetings and support wider team activities
• Assist with occasional personal administration where required

About You

• Proven experience as a PA, ideally supporting senior stakeholders in a fast-paced professional and boutique environment
• Exceptionally organised, proactive, and able to use initiative
• Excellent diary management and travel coordination skills
• Strong communication and relationship-building abilities
• Sound judgement, discretion, and the ability to handle confidential information
• Calm under pressure, adaptable and comfortable managing last-minute changes
• A positive, collaborative approach and a genuine commitment to providing outstanding support

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.