Reception / Administrator

Job Description

Maternity cover starting December 2026 for one year.

My client is the largest emerging markets-focused private-equity firm, with over 200 employees across the globe. I am looking for a professional receptionist and administrator to join their friendly and collaborative team in Mayfair. This is an excellent and diverse role for a reliable team player with a positive, can-do attitude. As the company continues to grow, this is such an exciting time to join the team. You will get involved in all duties from answering phone, working closely with the operations and finance teams and keeping the office in prime condition.

Your duties will include:

Receptionist:

• Answering phone calls
• Overseeing meeting rooms and assisting with the opening of video calls, calls and presentations when necessary
• Meeting and greeting clients, accepting deliveries and organising couriers
• Keeping the office tidy, liaising with cleaners and managing office supplies
• Managing office access for staff (programming building passes)
• Meeting and managing suppliers
• Assisting the Digitisation and Information Officer

Administration

• You will be trained to be a first aider and office fire marshal
• Diary and travel management, including arranging visas (collaborating with Executive Assistants)
• Booking couriers
• Adding and maintaining contact details
• Binding

The ideal candidate will have experience as a Receptionist, Front Office Representative, within the service industry or in a similar role. You will also need to have hands-on experience within an office environment and have excellent organisational and time-management skills. The ability to work both independently and within a team is crucial here.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.