Job details

Job Description

We have such a lovely temp opportunity, our client (who we have worked with for several years) are a boutique real estate investment firm, seeking a proactive and self-motivated Team Assistant. The team are high achievers but very welcoming – they work at pace! They have just come to the end of a busy period and need help with clearing their expenses and need someone on hand to help the team whilst they re-organise before their next event.

Their stunning, modern offices are based in the heart of central London surrounded by the buzz of the West End! This is a temp role starting asap for approximately 1 month.

Key responsibilities:

• Manage the backlog of expenses through Concur
• Supporting the team, office operations, and processes
• Greeting all guests and providing meeting refreshments, maintaining the meeting room booking system
• Helping to organise company social activities/team and corporate events in London and internationally
• Set up initiatives for charity days and volunteering
• Ordering supplies and maintaining the office, ensuring a comfortable environment for the team and clients
• Organising meetings, preparing documentation, organising catering, and maintaining up to date records for the London office
• Booking couriers, sorting post, inputting data into team diaries, and arranging cars/taxis
• Helping with travel plans and logistics
• Booking restaurants and staying in-the-know about new-openings/cool venues
• Ad hoc administrative and research tasks

Diversity is an integral part of all that we do at Bain and Gray. We strive to source the best candidates with the most relevant experience, regardless of race, age, gender identity, sexuality, religion, or disability. To us, being an industry leader is synonymous with being a champion for EDIB.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered.