Team Assistant

Job Description

Our client, such a lovely, successful and boutique investment management firm, is seeking a Team Assistant.

Due to the immediate need this is a temp to perm role, x4 days per week (Monday through Thursday), based in the heart of Mayfair.

This is a fantastic opportunity to join a close-knit team in a varied, hands-on role where you will become an integral part of the business.

The team are looking for someone who can come in, build strong relationships across the team, and really make the role their own. This is a broad position combining Front of House, office management, and Team PA support.

You will be at the heart of the office, ensuring everything runs smoothly while providing day-to-day support to the wider team.

Responsibilities will include:

• Welcoming visitors and clients
• Managing meeting rooms and working lunches
• Liaising with suppliers, coordinating office supplies and services
• Supporting new starter onboarding
• Diary management
• Arranging travel and site visits
• Processing expenses and invoices
• Assisting with presentations and general administration
• Assisting organising quarterly socials, summer and Christmas parties, away days, charity initiatives and other team events

About you

• Proactive, organised, and confident using your initiative
• Collaborative, positive and happy to muck in
• Professional and personable with strong communication skills
• Dependable, punctual, and detail-orientated
• Confident using Microsoft Office, particularly Outlook, Word, and PowerPoint

This is a friendly, collaborative, and down-to-earth team with no big egos. They are looking for someone who genuinely enjoys being part of a team and is willing to get stuck into whatever needs doing. You will need to be naturally proactive and able to spot what needs attention without always being asked.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.