Team Assistant

Job Description

We are looking for a bright and numerate candidate who has some experience doing billings and making payments. Joining a very friendly, slick Boutique and successful Law Firm based in St. Paul's. You will have hybrid working and the opportunity to be part of a successful and collaborative team!

This role will be suited to someone with at least 1 or 2 year's office experience, who is hungry and interested in learning more. The role is a mixture of Office Administration as well as casework admin. Ideally, you will have worked in a legal environment before or have a law degree.

Duties will include but not limited to:

• Open client files in the firm’s case management system, Leap, draft engagement agreements for lawyers’ review and send to client
• Organize and schedule client meetings and potential client consultations for lawyers

• with the billing and accounting function in Leap and Xero, e.g. invoicing, chasing debtors, taking payments via credit/debit card, receipting payments and updating accounting system to ensure the active clients are paying their invoices

• Assist with organising monthly firm office lunch meetings; office events such as the Christmas party
• Assist with updating the firm office manual and handbook on an annual basis;
• Assist the Office Manager with organizing induction programmes for new employees, sending the office handbook and manual to new employees and ensure they are reviewed, liaise with our firm’s payroll clerk when setting up a new employee on payroll; and
• Assist Office Manager and Lawyers with office management projects or research as needed.

The ideal candidate will:

• Have some experience handling invoices, making payments

• Have at least two years’ experience in an administrative role within a law firm or professional services setting

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.