Operations/ Office Manager

Job details

Job title:

Operations/ Office Manager

East London, City
£40,000 - £60,000
Executive Assistant, Office Manager
Job type:
Job reference:

To apply for this job please email your CV to info@bainandgray.com quoting the job reference.  If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time.

Job Description

Successful boutique, global search firm based in Canary Wharf is looking for a top calibre Operations/ Office manager to join the team.  This is a newly created role, born out of company expansion and will be working very closely with the management team.  A unique role – we are looking for a candidate to come on board to run the office, manage the marketing and internal recruitment strategy and carry out extensive research on the companies behalf.  This is a fast paced, dynamic environment with an entrepreneurial feel.  As such we are looking for a first-class candidate who is bright and switched on looking for a challenging next step in their career.  Ideal candidate will be a graduate with experience in recruitment working within operations.  Exposure to internal recruitment / marketing would be an advantage but not essential.  Above all, key for this role, is a focus and drive to succeed and help take the company to the next level on their journey!  A fabulous opportunity to join an expanding company, in smart offices, working with a great team.


  • Office management / administration: maintaining the upkeep of the office and implementing new systems.  Onboarding of new staff, HR reporting, management reports, implementing office procedure, organising socials and offsites, managing other projects and processes as directed.
  • Internal Recruitment: international internal recruitment , approaching candidates etc, gathering intel, recruitment mapping.
  • Marketing Coordination:  website update, pitch book and linked in – quotes, organising content, liaison with agencies, budge control.
  • Research: coordinating research docs, managing the schedule, coordination of consultants and data collection, then assisting in publishing.  Streamlining presentations and spreadsheets, attempting to leverage research via PR means, ad hoc research projects


  • Graduate/ strong educational background
  • Recruitment / Executive Search background
  • Previous experience within operations/ office management with the ability to introduce and streamline procedures and policies
  • Experience within either research, marketing or internal recruitment
  • Excellent organisation and communication skills with the ability to liaise at all levels internally, externally and globally
  • Discrete and confidential, able to deal with sensitive information
  • Ability to work in a busy, fast paced, dynamic environment
  • Ability to work as a team and also independently
  • Resilient, able to push back when required
  • Approachable, friendly and flexible.

*Please note that due to the huge number of applications we are receiving, we are only able to respond to successful applicants. For this particular vacancy, successful applicants will likely be contacted within 3 working days.