Office Administrator Job description

An Office Administrator is a key role in ensuring the smooth running of an office. They provide essential administrative support and facilitate the office being a productive and well run environment where everyone’s time is used effectively.

The ideal candidate will be a natural organiser, with an eye for detail, and strong priorising skills. They should have plenty of common sense and problem solving skills, be a team player and have a flexible and ‘can-do’ attitude.

Office Administrator Typical Duties:

• Providing administrative support to senior teams and management across the office. This can include, but is not limited to; documentation preparation, updating spreadsheets and databases, scheduling meetings, bookings and couriers, updating and maintaining office systems.
• Answering phones; directing and managing calls in a professional and timely response to enquiries.
• Ordering office supplies and maintain budgets
• Liaising with suppliers and external deliveries and personnel
• Assisting with organising events, both internal company events, and external events, also any company training and away days.
• Updating company expenses, spreadsheets and filing systems
• Tracking invoices, budget spend and office supplies

Office Administrator Skills required:

• Educated to a minimum of GCSE level including Maths and English
• Previous experience in an administrative role, ideally for a minimum of 6 months
• Microsoft Office – Word, Excel, Outlook as a minimum
• Excellent communication skills both verbally and written.
• Naturally organised with attention to detail
• Ability to work well with a team, be a flexible multi-tasker and have good problem solving skills