Team Assistant Job description

Company/Individual Overview

We suggested writing a few introductory sentences to give an overview of the individual required and the company history, culture and vision. In addition it might be good to bring in any future projects and how this role might be part of that, so they are drawn to the position.

Team Assistant Role Overview

A team assistant is a crucial position ensuring the smooth and efficient running of any team within and office. They provide essential administrative support, planning ahead and prioritising to manage day-to-day support tasks for the team. The ideal candidate will be an organised, self-motivated problem solver with exceptional communication skills and an eye for detail.

Team Assistant Responsibilities include (add or delete depending on your requirements):

• Diary management for team; scheduling meetings, booking meeting rooms, lunches/ dinners, events and appointments
• National and International travel arrangements and itineraries; flights, train tickets, accommodation, transfers, visas, foreign currency etc
• Preparing presentations on PowerPoint
• Inputting and formatting Excel spreadsheets
• Reporting and research
• Managing and flagging emails as required
• Assisting with company and team events
• Preparing monthly expense claims for the team
• Meetings - Collating information and preparing meeting packs, organising refreshments, taking minutes and action points
• Updating databases, contact lists and admin folders
• Providing holiday cover as required
• Managing invoices
• Any ad hoc admin tasks as and when requested by the team
• Acting as an integral part of the team, representing them across the business and liaising with and building strong relationships with other support staff

Team Assistant Attributes

We suggest writing a list of any specific attributes or skills you require for this role.

Team Assistant Qualifications

We suggest including a basic level of qualification required for the role.

Additional information

We suggest including additional information such as the list below.

• Hours:
• Benefits: (holiday allowance, pension contribution, bonus etc)
• Intended start date: