Executive assistant Job description

Company/Individual Overview

We suggested writing a few introductory sentences to give an overview of either the individual or the company. This may include any history, achievements to date, growth, and future projects.

Executive Assistant Role Overview

When hiring an EA for your organisation, it is important to craft a comprehensive job description. It should give candidates a good understanding of the role and responsibilities, the level and years of experience required. It should also give applicants a clear outline of the company size, whether UK or global, the culture and ethos, and helpful detail of the level and needs of the individuals the role is supporting. A good job description should make an exceptional EA feel drawn by the opportunity and encouraged to apply.

Hiring a good executive assistant can significantly boost an executive's productivity and save a business money. So, it’s crucial to hire the right EA.

We suggest writing a few sentences on the role you are looking to fill, including how it will fit with you or your organisation.

Executive Assistant Responsibilities include (add or delete depending on your requirements):

• Diary management – scheduling meetings and appointments
• Inbox management – monitor and respond where appropriate
• Meeting management - scheduling, preparing rooms and documentation, taking minutes and highlighting Action Points
• Board support – preparation of Board papers, collation and distribution
• Relationship management/ Point of contact – internal and external ensuing highest levels of service at all times
• Managing logistics for all travel arrangements, including visas and any necessary paperwork, itineraries and agendas
• Maintaining up to date filing system and data base management
• Events management – coordination of events for clients and internal teams
• Preparing monthly expense claims
• Assisting with the preparation of reports and presentations
• HR: Management of staff benefits package; pension, health, insurance etc. Onboarding and offboarding employees. Induction packs. Maintain employee records – holiday/ sickness
• Marketing: Support with branding and design work for the company, working closely with marketing, company website and social media. Roadshow coordination
• Fundraising and Charity initiatives – supporting where necessary.
• IT: Software sourcing, IT enquiries
• Office Management: Maintenance, liaising with suppliers, health and Safety and office supplies
• Supporting other teams as and when required eg. accounts and legal
• Arranging couriers and processing post
• Ad hoc project work
• Ad hoc private assistance and liaison as required

Learn more about all the other duties expected of an EA with here.

Executive Assistant Attributes

We suggest writing a list of any specific attributes or skills you require for this role eg:

• High level communication skills, verbal and written
• Attention to detail
• Exceptional organisational skills
• Ability to think independently and work confidentially
• Demonstrate trust and loyalty to directors and the business

Executive Assistant Qualifications

We suggest including a basic level of qualification and years of experience required for the role, including any specific industry experience.

Executive Assistant Additional information

We suggest including additional information such as the list below.

• Hours:
• Benefits: (holiday allowance, pension contribution, bonus etc)
• Intended start date:

Thinking about adding a world-class EA to your team? Check our how we can help you hire the perfect EA here.