Office Manager Job description

Company Overview

We suggested writing a few introductory sentences to give an overview of the company. This may include any history, achievements to date, growth, and future projects.

Office Manager Role Overview

We suggest writing a few sentences on the role you are looking to fill, including how it will fit with you or your organisation.

Office Manager Responsibilities include (add or delete depending on your requirements):

• Smooth running of the office, including up-keep and maintenance
• Liaising with suppliers and service providers, carrying out reviews and renewals where necessary. (eg. Phone, laptops etc)
• Acting as the main point of contact for visitors and building management
• Dealing with office queries
• Managing the office inbox and phone lines and responding to enquiries
• Implementation and development of company systems, policies and procedures
• IT support; liaising with IT provider to resolve technical issues, ensuring all software’s are up to date
• HR; staff on-boarding and off boarding and any training required, recording and approving holiday and sick leave, managing the benefits offering – pension, healthcare, etc.
• Procurement; ordering any necessary office supplies in line with budget
• Finance; working closely with accounts, providing all relevant month end documentation managing invoices and expenses. Managing Payroll
• Responsible for office health and safety and training
• Internal and external events
• Meeting room management and organisation
• Maintain in house filing system and company contacts
• Carrying out credit checks on clients, ensuring GDPR regulations
• Managing the company website and social media - contributing to social media posts and creating engaging content
• Project management; office moves or design process
• Running reports and analysing data
• Ad hoc support to include; research, presentations, reporting, travel, expenses

Office Manager Attributes

We suggest writing a list of any specific attributes or skills you require for this role.

Typically Office Managers will be flexible, happy to work autonomously, used to being the lynchpin in their role and ability to get on with everyone, whilst chasing deadlines and office administration.

Office Manager Qualifications

We suggest including a basic level of qualification required for the role. We also suggest outlining years of experience and type of experience suitable for this role. It is also essential to include level and type of IT skills required for Office Manager.

Additional information

We suggest including additional information such as the list below.

• Hours:
• Benefits: (holiday allowance, pension contribution, bonus etc)
• Intended start date: